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3 Ways to Improve Smart Data Usage for Facilities Managers

October 29, 2019


Collecting, interpreting and then actually using the data that you have available across your estate can seem like a costly and time-consuming commitment, but in reality, it doesn’t have to be.


The value of data for improving service delivery, compliance standards and innovation is huge. Smart data can provide insights into aspects of facilities management that you have never considered and support smarter procurement through the use of real-time performance data.


We have a simple question that we always ask – if you don’t measure it, how can you manage it?


3 ways to improve your smart data usage



1) Start Collecting Data


This may seem like a no-brainer but so many companies that we speak to don’t collect the information that is available to them. Put a plan in place so that everyone knows and understands why you need the data. Make sure you guarantee it’s integrity through rigorous auditing.


The data you collect across your estate and facilities operation must be reliable and useful. Contractors need to realise that they have a responsibility to provide accurate data. Your teams need to be able to audit the information quickly and easily.


2) Centralise and Verify


Centralising your asset and performance data is essential. All that information on current CAFM systems, old legacy systems, excel asset registers. Whatever data you have and wherever your data is kept, centralising and cleansing that must be a priority.


Once the data is centralised, it can be verified and audited to make sure it is a true reflection of your estate. This is essential before you start to use the data, as you will not get the value out of it if it is not accurate.


If you uncover inaccuracies or gaps in your data then you must fill these gaps before proceeding. It is essential that have much accurate information as possible. Contract in asset data capture specialists if required.


3) Extract and Interpret


Once you have the data and you are happy that it is accurate, you can start to extract and interpret it. Extracting the data from your centralised system to a business intelligence (BI) module is a must. BI will allow you to interact with and interpret your data like never before.


Once you bring the data to life, it is straightforward to interpret the information and use the findings to make more informed decisions. Through trend analysis and benchmarking you become more strategic, through real-time reporting you are more in control and with actual performance data you can procure in much smarter ways.


What is the Future of Smart Data Management in facilities management?


The future of improved facilities management lies in the ability to collect, manage and effectively use data. Future innovations around machine learning and artificial intelligence will without a doubt improve trend analysis, benchmarking and prediction capabilities of the data.


But, if you don’t start to collect it soon, what will the machines have to work with?


At Autonomous FM, we put a significant focus on smart data management and the value it can bring to improving facilities service delivery, asset management and lifecycle planning, innovation and strategic decision making.


That is why we offer a free trial of autoAnalytics. Our dedicated facilities management data analytics and business intelligence solution. We will provide a comprehensive review of your existing data to provide insights and a gap analysis that will help to inform your future data management strategy.


Click here to find out more about the autoAnalytics free trial or contact Mark Taylor on 07518 444 838 or



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